for your role

Permit packages assembled, submitted, tracked — across jurisdictions.

The Permit Coordinator manages submittal-and-response cycles with each Authority Having Jurisdiction (AHJ): building, fire, planning, environmental, transportation, utility. Each AHJ asks for slightly different packages, follows different review rhythms, returns conditions in different formats. Tracking it on a spreadsheet is the standard practice.

Talk to an AEC solutions engineer · Read the AEC microsite

Image: permit-tracker board with columns per AHJ (Building, Fire, Planning, Environmental, Transport, Utility), each with submittal cards in states (Drafted, Submitted, In Review, Conditions, Approved); side panel with package-builder and document checklist.

"Every AHJ wants a slightly different package. Every project has 6 AHJs. Tracking lives on a spreadsheet that goes stale."

"Every AHJ wants a slightly different package. Every project has 6 AHJs. Tracking lives on a spreadsheet that goes stale by Friday." — Permit Coordinator

What TeamSync gives the permit coordinator.

1. Permit-package as a TeamSync structured document.

Each permit package modelled with its required-artefact list per AHJ (drawings, calculations, narratives, fees, certifications). Required-artefact checklist enforced at package assembly.

2. AHJ-specific templates.

Document Templates implement AHJ-specific cover sheets, application forms, declaration letters — pre-populated with project + applicant + parcel data.

3. Submittal tracking and condition handling.

Business Process Automation tracks submission, AHJ review window, conditions returned, response cycle, approval. Conditions captured against the project file, not lost in an attachment.

4. AHJ-portal extraction.

Metadata Extraction, OCR & ICR reads AHJ correspondence (PDF letters, condition lists, approval certificates) and populates structured fields. The status spreadsheet stays current.

5. Audit ledger anchors every permit event.

Submission, condition response, approval, modification — anchored in the Merkle audit ledger. Schedule disputes, owner inquiries, and post-occupancy compliance answered from cryptographic record.

What changes for the permit coordinator.

Concern	What changes
Cross-AHJ status visibility	Real-time, no spreadsheet
Required-artefact gaps caught at assembly	Yes, before submittal
Condition handling latency	Reduced via automated extraction
Cross-project visibility	Roll-up dashboard
Permit-history defensibility	Cryptographic record

Compliance frameworks served.

Framework	Coverage
Local building codes	IBC / IRC adoption per AHJ
NFPA fire codes	Fire AHJ submittals
NEPA / state environmental review	Environmental permits
Stormwater (NPDES)	Construction site permits
OSHA recordkeeping	Worker-safety documentation
SOC 2, ISO 27001	Cross-vertical

How TeamSync compares for permit coordination.

Capability	TeamSync	Procore	Autodesk Construction Cloud	Newforma	Avolve EnerGov / Tyler
Permit-package assembly with checklist	✅	Procore	ACC	Newforma	EnerGov
Cross-AHJ status tracking	✅	Procore	ACC	Newforma	EnerGov (AHJ-side)
Auto-extraction from AHJ correspondence	✅ ICR	Limited	Limited	Limited	Limited
Cryptographic audit on permit events	✅ Merkle	Procore log	ACC log	Standard log	Standard log
AHJ portal integration	Connector	Limited	Limited	Limited	EnerGov-side

Important: TeamSync coexists with Procore / ACC / Newforma for project-side permit tracking and with Avolve EnerGov / Tyler for AHJ-side processing. entry point for TeamSync: the records-of-record + cross-AHJ visibility + cryptographic-audit layer for owners and design-build firms running multiple AHJs concurrently.

CTAs.

If you are…	Do this
Permit Coordinator	Talk to a solutions engineer
Project Controls Director	Read the project controls director page
Owner / Developer	Read the AEC microsite

Intelligent Repository, Document Templates, Business Process Automation, Metadata Extraction, OCR & ICR, Tamper-evident audit ledger

SOC 2, ISO 27001